TOMA question--Texas
We have a council member who wants to notice our meetings so that council members, if necessary (in the event of illness or quarantine), may participate by video conferencing. My impression is that this is allowed, but that we'd have provide (1) a link to the zoom feed and (2) a way for the members on zoom to be seen and heard at the in=person meeting. My first question is whether this is correct. The second questions is if any of your cities are using this option, and if so, can my IT guy together with your IT person to figure out how to make the tech work on such an arrangement.
Thank you very much in advance,
Stephanie H. Harris
City Attorney
City of Paris, Texas
135 1st St. SE
Paris, Texas 75460
(903) 784-9258
sharris@paristexas.gov
We use WebEx, we provide on the agenda the link for the public to watch it on our TVSA public access channel, and a number to call in and leave a message or ask for a call back, and our IT folks make sure all City folks are connected. Staff hosts the meeting. All of our meetings are videoconference until future notice. You can see a link to them here: https://sanantonio.legistar.com/Calendar.aspx
Thanks,
Camila W. Kunau
Assistant City Attorney
City of San Antonio, Texas
E: camila.kunau@sanantonio.govmailto:camila.kunau@sanantonio.gov
P: 210-207-5602
From: Disasterrelief disasterrelief-bounces@lists.imla.org On Behalf Of Stephanie Harris
Sent: Thursday, November 19, 2020 3:37 PM
To: disasterrelief@lists.imla.org Disaster Relief List disasterrelief@lists.imla.org
Subject: [EXTERNAL] [Disasterrelief] TOMA question--Texas
We have a council member who wants to notice our meetings so that council members, if necessary (in the event of illness or quarantine), may participate by video conferencing. My impression is that this is allowed, but that we'd have provide (1) a link to the zoom feed and (2) a way for the members on zoom to be seen and heard at the in=person meeting. My first question is whether this is correct. The second questions is if any of your cities are using this option, and if so, can my IT guy together with your IT person to figure out how to make the tech work on such an arrangement.
Thank you very much in advance,
Stephanie H. Harris
City Attorney
City of Paris, Texas
135 1st St. SE
Paris, Texas 75460
(903) 784-9258
sharris@paristexas.govmailto:sharris@paristexas.gov
THIS EMAIL IS FROM AN EXTERNAL SENDER OUTSIDE OF THE CITY.
Be cautious before clicking links or opening attachments from unknown sources. Do not provide personal or confidential information.
We have been doing all of our meetings using Zoom Webinar since March. It works pretty well and allows for public testimony.
Get Outlook for iOShttps://aka.ms/o0ukef
From: Disasterrelief disasterrelief-bounces@lists.imla.org on behalf of Camila Kunau (City Attorney) Camila.Kunau@sanantonio.gov
Sent: Thursday, November 19, 2020 2:45:06 PM
To: Stephanie Harris sharris@paristexas.gov; disasterrelief@lists.imla.org Disaster Relief List disasterrelief@lists.imla.org
Subject: Re: [Disasterrelief] [EXTERNAL] TOMA question--Texas
We use WebEx, we provide on the agenda the link for the public to watch it on our TVSA public access channel, and a number to call in and leave a message or ask for a call back, and our IT folks make sure all City folks are connected. Staff hosts the meeting. All of our meetings are videoconference until future notice. You can see a link to them here: https://sanantonio.legistar.com/Calendar.aspxhttps://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fsanantonio.legistar.com%2FCalendar.aspx&data=04%7C01%7CCarrT%40bouldercolorado.gov%7C82649299fcf44283044308d88cd498c5%7C0a7f94bb40af4edcafad2c1af27bc0f3%7C0%7C1%7C637414192539597180%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C2000&sdata=%2BuoJ%2FzgNyjLTz5PVYPTVFT8PlvnztRE2kkmE2iVwz2o%3D&reserved=0
Thanks,
Camila W. Kunau
Assistant City Attorney
City of San Antonio, Texas
E: camila.kunau@sanantonio.govmailto:camila.kunau@sanantonio.gov
P: 210-207-5602
From: Disasterrelief disasterrelief-bounces@lists.imla.org On Behalf Of Stephanie Harris
Sent: Thursday, November 19, 2020 3:37 PM
To: disasterrelief@lists.imla.org Disaster Relief List disasterrelief@lists.imla.org
Subject: [EXTERNAL] [Disasterrelief] TOMA question--Texas
We have a council member who wants to notice our meetings so that council members, if necessary (in the event of illness or quarantine), may participate by video conferencing. My impression is that this is allowed, but that we’d have provide (1) a link to the zoom feed and (2) a way for the members on zoom to be seen and heard at the in=person meeting. My first question is whether this is correct. The second questions is if any of your cities are using this option, and if so, can my IT guy together with your IT person to figure out how to make the tech work on such an arrangement.
Thank you very much in advance,
Stephanie H. Harris
City Attorney
City of Paris, Texas
135 1st St. SE
Paris, Texas 75460
(903) 784-9258
sharris@paristexas.govmailto:sharris@paristexas.gov
THIS EMAIL IS FROM AN EXTERNAL SENDER OUTSIDE OF THE CITY.
Be cautious before clicking links or opening attachments from unknown sources. Do not provide personal or confidential information.
Anne Arundel County also hosts virtual County Council meetings. Ours are
through Zoom. We now have a way that members of the public can sit in a
virtual room and can provide live testimony during the meeting. County
personnel required to testify are also in this "green room", and we are put
in and out of the meeting by a staff member. Again, this is all through
the Zoom product. Public members also can present written testimony before
the meeting. For more info, you can contact Gary Houston of our IT
department (ghouston@aacounty.org) or Laura Corby, the Council staff member
who coordinates the meetings (lcorby@aacounty.org). You can check out what
the meetings look like on the County website, aacounty.org under County
Council. The meetings are also televised.
Also, several years ago, we had a Councilmember who was on reserve duty out
of the State. He appeared through a "robot", which was essentially an iPad
on wheels (just like on an episode of the "The Big Bang Theory"). I would
think that with improved technology, a laptop or iPad with Skype or
Facetime would be enough to have the member seen and heard and able to see
and hear.
Lori L. Blair Klasmeier
Deputy County Attorney
Anne Arundel County Office of Law
2660 Riva Road, 4th Floor
Annapolis, MD 21401
(410) 222-7888 (Office)
(410) 222-7835 (Fax)
CONFIDENTIALITY NOTICE: This e-mail may contain confidential information
protected by the attorney/client and/or work product privileges.
On Thu, Nov 19, 2020 at 4:46 PM Camila Kunau (City Attorney) <
Camila.Kunau@sanantonio.gov> wrote:
We use WebEx, we provide on the agenda the link for the public to watch it
on our TVSA public access channel, and a number to call in and leave a
message or ask for a call back, and our IT folks make sure all City folks
are connected. Staff hosts the meeting. All of our meetings are
videoconference until future notice. You can see a link to them here:
https://sanantonio.legistar.com/Calendar.aspx
Thanks,
Camila W. Kunau
Assistant City Attorney
City of San Antonio, Texas
E: camila.kunau@sanantonio.gov
P: 210-207-5602
From: Disasterrelief disasterrelief-bounces@lists.imla.org *On Behalf
Of *Stephanie Harris
Sent: Thursday, November 19, 2020 3:37 PM
To: disasterrelief@lists.imla.org Disaster Relief List <
disasterrelief@lists.imla.org>
Subject: [EXTERNAL] [Disasterrelief] TOMA question--Texas
We have a council member who wants to notice our meetings so that council
members, if necessary (in the event of illness or quarantine), may
participate by video conferencing. My impression is that this is allowed,
but that we’d have provide (1) a link to the zoom feed and (2) a way for
the members on zoom to be seen and heard at the in=person meeting. My
first question is whether this is correct. The second questions is if any
of your cities are using this option, and if so, can my IT guy together
with your IT person to figure out how to make the tech work on such an
arrangement.
Thank you very much in advance,
Stephanie H. Harris
City Attorney
City of Paris, Texas
135 1st St. SE
Paris, Texas 75460
(903) 784-9258
THIS EMAIL IS FROM AN EXTERNAL SENDER OUTSIDE OF THE CITY.
Be cautious before clicking links or opening attachments from unknown
sources. Do not provide personal or confidential information.
Disasterrelief mailing list
Disasterrelief@lists.imla.org
http://lists.imla.org/mailman/listinfo/disasterrelief_lists.imla.org
Stephanie,
We have been doing a combination of in-person and zoom meetings since March using the Zoom webinar feature. Our posted agendas can be found here:
https://www.cityofirving.org/165/City-Council-Meetings-Agendas-Minutes
Our IT team have become pros at this as we have also been doing it for boards and commission meetings as well, like P&Z, ZBA and Building & Standards. I can ask if they are willing to talk to your IT folks if you'd like.
Thanks,
Janet
Janet M. Spugnardi | Deputy City Attorney
City of Irving City Attorney's Office
P: (972) 721-2541 Direct: ext. 3656
City cell: (214) 288-2866
From: Disasterrelief [mailto:disasterrelief-bounces@lists.imla.org] On Behalf Of Stephanie Harris
Sent: Thursday, November 19, 2020 3:37 PM
To: disasterrelief@lists.imla.org Disaster Relief List disasterrelief@lists.imla.org
Subject: [External] [Disasterrelief] TOMA question--Texas
USE CAUTION when clicking links & opening attachments!
We have a council member who wants to notice our meetings so that council members, if necessary (in the event of illness or quarantine), may participate by video conferencing. My impression is that this is allowed, but that we'd have provide (1) a link to the zoom feed and (2) a way for the members on zoom to be seen and heard at the in=person meeting. My first question is whether this is correct. The second questions is if any of your cities are using this option, and if so, can my IT guy together with your IT person to figure out how to make the tech work on such an arrangement.
Thank you very much in advance,
Stephanie H. Harris
City Attorney
City of Paris, Texas
135 1st St. SE
Paris, Texas 75460
(903) 784-9258
sharris@paristexas.govmailto:sharris@paristexas.gov
Stephanie:
Our Board of Commissioners and Planning Commission meetings are now completely remote. The Board members are all elevated to a class of participant that does not need to be recognized by the host. County Counsel and other relevant employees are also in this classification. Everyone else stays in a "meeting room" and must be individually recognized before they can participate.
About 30 minutes before the meeting, a Board member or Planning Commissioner is sent a link so they can patch directly into the Zoom meeting. If there is any issue, the Board member just calls IT and IT fixes the problem in real time. I've passed your contact info to my IT team.
From: Disasterrelief disasterrelief-bounces@lists.imla.org On Behalf Of Stephanie Harris
Sent: Thursday, November 19, 2020 1:37 PM
To: disasterrelief@lists.imla.org Disaster Relief List disasterrelief@lists.imla.org
Subject: [EXTERNAL] [Disasterrelief] TOMA question--Texas
We have a council member who wants to notice our meetings so that council members, if necessary (in the event of illness or quarantine), may participate by video conferencing. My impression is that this is allowed, but that we'd have provide (1) a link to the zoom feed and (2) a way for the members on zoom to be seen and heard at the in=person meeting. My first question is whether this is correct. The second questions is if any of your cities are using this option, and if so, can my IT guy together with your IT person to figure out how to make the tech work on such an arrangement.
Thank you very much in advance,
Stephanie H. Harris
City Attorney
City of Paris, Texas
135 1st St. SE
Paris, Texas 75460
(903) 784-9258
sharris@paristexas.govmailto:sharris@paristexas.gov
CAUTION: This email originated from outside the County. Exercise caution when opening attachments or clicking links from unknown senders. Always follow the guidelines defined in the KnowBe4 training when opening email received from external sources. Contact the ITS Service Desk if you have any questions.
Although not Texas, we in Los Alamos, New Mexico use Zoom as well, with a function for the public to interact via phone and zoom.
Below is an example of our notice, which provides how the public can participate, as well as watch on local tv.
NOTICE OF RESOLUTION NO. 20-07
STATE OF NEW MEXICO, COUNTY OF LOS ALAMOS
Notice is hereby given that the Council of the Incorporated County of Los Alamos, State of New Mexico, has directed publication of Los Alamos County Resolution No. 20-07. This will be considered by the County Council at a virtual meeting on Tuesday, July 14, 2020, at 6:00 p.m., at 1000 Central Ave, Los Alamos, New Mexico 87544. The format used will comply with the New Mexico Department of Health’s public emergency order governing mass gathering because of COVID-19. Public, in-person attendance will not be allowed. Members of the public can view the agenda and live stream the meeting using this link below: http://losalamos.legistar.com/Calendar.aspx The meeting will also be broadcast live on cable television on PAC-8, the local community station. Members of the public wishing to attend may participate and provide public comment via Zoom, by linking to the following URL address, or by calling the conference call lines listed below: Join Zoom Webinar: https://zoom.us/j/97403972642
Webinar ID: 974 0397 2642
Or to join Zoom using telephone: US +1 346 248 7799, or +1 669 900 9128
The full copy is available for inspection or purchase, during regular business hours, in the County Clerk’s Office: 1000 Central Avenue, Suite 240.
INCORPORATED COUNTY OF LOS ALAMOS RESOLUTION NO. 20-07
A RESOLUTION OF SUPPORT FOR COUNTY PARTICIPATION IN THE 2020-2021 NEW MEXICO DEPARTMENT OF TRANSPORTATION LOCAL GOVERNMENT ROAD FUND COOPERATIVE AGREEMENT FOR IMPROVEMENTS OF VARIOUS COUNTY ROADS IN LOS ALAMOS, NEW MEXICO, UNDER THE SCHOOL BUS ROUTE PROGRAM PROJECT NO. L500412
Council of the Incorporated County of Los Alamos
By: /s/Sara C. Scott, Council Chair
Attest: /s/Naomi D. Maestas, County Clerk
Katie S. Thwaits
~working remotely~
Deputy County Attorney
Incorporated County of Los Alamos
1000 Central Ave., Ste. 340
Los Alamos, New Mexico 87544
Phone (505) 662-8020
Cell (505) 709-7745 ~best~
Fax (505) 662-8019
From: Disasterrelief disasterrelief-bounces@lists.imla.org on behalf of Lori Blair lwblai22@aacounty.org
Sent: Thursday, November 19, 2020 3:00 PM
To: Camila Kunau (City Attorney) Camila.Kunau@sanantonio.gov
Cc: disasterrelief@lists.imla.org Disaster Relief List disasterrelief@lists.imla.org
Subject: [EXTERNAL]Re: [Disasterrelief] [EXTERNAL] TOMA question--Texas
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Anne Arundel County also hosts virtual County Council meetings. Ours are through Zoom. We now have a way that members of the public can sit in a virtual room and can provide live testimony during the meeting. County personnel required to testify are also in this "green room", and we are put in and out of the meeting by a staff member. Again, this is all through the Zoom product. Public members also can present written testimony before the meeting. For more info, you can contact Gary Houston of our IT department (ghouston@aacounty.orgmailto:ghouston@aacounty.org) or Laura Corby, the Council staff member who coordinates the meetings (lcorby@aacounty.orgmailto:lcorby@aacounty.org). You can check out what the meetings look like on the County website, aacounty.orghttp://aacounty.org under County Council. The meetings are also televised.
Also, several years ago, we had a Councilmember who was on reserve duty out of the State. He appeared through a "robot", which was essentially an iPad on wheels (just like on an episode of the "The Big Bang Theory"). I would think that with improved technology, a laptop or iPad with Skype or Facetime would be enough to have the member seen and heard and able to see and hear.
Lori L. Blair Klasmeier
Deputy County Attorney
Anne Arundel County Office of Law
2660 Riva Road, 4th Floor
Annapolis, MD 21401
(410) 222-7888 (Office)
(410) 222-7835 (Fax)
CONFIDENTIALITY NOTICE: This e-mail may contain confidential information protected by the attorney/client and/or work product privileges.
On Thu, Nov 19, 2020 at 4:46 PM Camila Kunau (City Attorney) <Camila.Kunau@sanantonio.govmailto:Camila.Kunau@sanantonio.gov> wrote:
We use WebEx, we provide on the agenda the link for the public to watch it on our TVSA public access channel, and a number to call in and leave a message or ask for a call back, and our IT folks make sure all City folks are connected. Staff hosts the meeting. All of our meetings are videoconference until future notice. You can see a link to them here: https://sanantonio.legistar.com/Calendar.aspx
Thanks,
Camila W. Kunau
Assistant City Attorney
City of San Antonio, Texas
E: camila.kunau@sanantonio.govmailto:camila.kunau@sanantonio.gov
P: 210-207-5602
From: Disasterrelief <disasterrelief-bounces@lists.imla.orgmailto:disasterrelief-bounces@lists.imla.org> On Behalf Of Stephanie Harris
Sent: Thursday, November 19, 2020 3:37 PM
To: disasterrelief@lists.imla.orgmailto:disasterrelief@lists.imla.org Disaster Relief List <disasterrelief@lists.imla.orgmailto:disasterrelief@lists.imla.org>
Subject: [EXTERNAL] [Disasterrelief] TOMA question--Texas
We have a council member who wants to notice our meetings so that council members, if necessary (in the event of illness or quarantine), may participate by video conferencing. My impression is that this is allowed, but that we’d have provide (1) a link to the zoom feed and (2) a way for the members on zoom to be seen and heard at the in=person meeting. My first question is whether this is correct. The second questions is if any of your cities are using this option, and if so, can my IT guy together with your IT person to figure out how to make the tech work on such an arrangement.
Thank you very much in advance,
Stephanie H. Harris
City Attorney
City of Paris, Texas
135 1st St. SE
Paris, Texas 75460
(903) 784-9258
sharris@paristexas.govmailto:sharris@paristexas.gov
THIS EMAIL IS FROM AN EXTERNAL SENDER OUTSIDE OF THE CITY.
Be cautious before clicking links or opening attachments from unknown sources. Do not provide personal or confidential information.
Disasterrelief mailing list
Disasterrelief@lists.imla.orgmailto:Disasterrelief@lists.imla.org
http://lists.imla.org/mailman/listinfo/disasterrelief_lists.imla.org
Depending on how many members you have joining by video, TOMA allows videoconference with only notice of the location where a quorum will meet. See 551.127. The provisions created due to COVID are designed for the full body (or at least a quorum) to participate by videoconference.
Traci S. Briggs
City Attorney
City of Killeen
(254) 501-7713
tbriggs@killeentexas.govmailto:tbriggs@killeentexas.gov
From: Disasterrelief disasterrelief-bounces@lists.imla.org On Behalf Of Janet Spugnardi
Sent: Thursday, November 19, 2020 4:07 PM
To: 'Stephanie Harris' sharris@paristexas.gov; disasterrelief@lists.imla.org Disaster Relief List disasterrelief@lists.imla.org
Subject: Re: [Disasterrelief] TOMA question--Texas
Stephanie,
We have been doing a combination of in-person and zoom meetings since March using the Zoom webinar feature. Our posted agendas can be found here:
https://www.cityofirving.org/165/City-Council-Meetings-Agendas-Minutes
Our IT team have become pros at this as we have also been doing it for boards and commission meetings as well, like P&Z, ZBA and Building & Standards. I can ask if they are willing to talk to your IT folks if you'd like.
Thanks,
Janet
Janet M. Spugnardi | Deputy City Attorney
City of Irving City Attorney's Office
P: (972) 721-2541 Direct: ext. 3656
City cell: (214) 288-2866
From: Disasterrelief [mailto:disasterrelief-bounces@lists.imla.org] On Behalf Of Stephanie Harris
Sent: Thursday, November 19, 2020 3:37 PM
To: disasterrelief@lists.imla.orgmailto:disasterrelief@lists.imla.org Disaster Relief List <disasterrelief@lists.imla.orgmailto:disasterrelief@lists.imla.org>
Subject: [External] [Disasterrelief] TOMA question--Texas
USE CAUTION when clicking links & opening attachments!
We have a council member who wants to notice our meetings so that council members, if necessary (in the event of illness or quarantine), may participate by video conferencing. My impression is that this is allowed, but that we'd have provide (1) a link to the zoom feed and (2) a way for the members on zoom to be seen and heard at the in=person meeting. My first question is whether this is correct. The second questions is if any of your cities are using this option, and if so, can my IT guy together with your IT person to figure out how to make the tech work on such an arrangement.
Thank you very much in advance,
Stephanie H. Harris
City Attorney
City of Paris, Texas
135 1st St. SE
Paris, Texas 75460
(903) 784-9258
sharris@paristexas.govmailto:sharris@paristexas.gov