Oklahoma City's Records Retention Manuel 2018 provides on page 22 for email: "Deleted at the end of working day created or received unless required by law to be kept (i.e. financial records)." ---------------------------------------------------------------------- From: "John R. Andrew" <andrejr@poncacityok.gov> Subject: Records Retention All, Regarding emails, what is everyone doing as far as records retention for emails? We are working through some ORA requests and the question came up from our City Manager. Right now, we are pretty much keeping everything in a database but that gets expensive. Thanks, John R. Andrew, J.D., M.P.A. City Attorney, City of Ponca City, OK PO Box 1450 Ponca City, OK 74602-1450 (580) 767-0337 andrejr@poncacityok.gov ------------------------------ From: "David Weatherford" <davidweatherford@sbcglobal.net> Subject: Records Retention To: "'John R. Andrew'" <andrejr@poncacityok.gov>, In some cities, the 5 day time period is 1 day: Personal e-mail/text may be deleted immediately. Non-personal e-mail/text may be deleted 5 days after it was created or received unless required by law to be kept or for litigation; all other electronic data, unless required by other policy, may be deleted immediately. David L. Weatherford Attorney At Law 1141 East 37th Street Tulsa, OK 74105 (918) 743-8355 (918) 743-7478 (fax) CONFIDENTIALITY NOTE: This e-mail message and any attachments are intended solely for the person to which it is addressed and may contain privileged and confidential information protected by law. If you have received this communication in error, please notify the sender immediately by telephone or e-mail, destroy this message and delete any copies held in your electronic files. Unauthorized use and/or re-disclosure may subject you to penalties under applicable state and federal laws.